Organizer guide: How to create and manage guestlists for your events
The guestlist feature allows you to pre-approve attendees for specific events or nights and optionally collect guestlist bookings through your website using an embeddable widget. This article covers how to enable, create, and manage guestlists from your Showpass dashboard.
Enabling the guestlist feature
- From your dashboard pop-out menu, select Organization Info.
- In the left-hand menu, click Enabled Modules.
- Check the box next to Guestlists, then click Save Changes.
Creating a guestlist
- Once enabled, return to the dashboard and select Guestlists from the pop-out menu.
- Click New Guestlist in the top right corner of the page.
- Complete the guestlist form with the following details:
- Booking Details: Number of people included
- Date & Time: When the guestlist is valid
- Event: The event this guestlist is for
- Table: (Optional) Table assignment
- Booked By: Employee creating the guestlist
- Personal Info: Name and contact details of the guest
- Reason & Details: Notes or purpose of guestlist entry
- Click Submit Guestlist to finalize the entry.
The guest will receive an automated confirmation email with the guestlist details and their valid check-in window.
Navigating guestlists by date
- To view guestlists for a different date, use the arrows beside the date in the top left corner of the Guestlists page.
Adding guestlist booking to your website
If you’d like to let ticket buyers book guestlists online, check out our companion article on how to embed the guestlist widget on your website.
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